 Today’s competitive business environment motivates us to find areas where costs can be reduced. Many times, cost reduction can hurt productivity. However, there are a few opportunities where you can reduce costs and actually improve productivity. One of these may be found in your fleet of document output devices.
Your Document Output Fleet
Each year, the United States consumes one trillion sheets of paper. This paper is generated by an output fleet comprised of copiers, printers, faxes, and multifunction systems. |
Controlling Growing Costs
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According to a recent Gartner Group study, document output costs on printers and copiers consume an average of 3% of an organization’s annual revenue. Annual page volumes on copiers and printers grow at double-digit rates as more information for end users to print is distributed through email and the Internet. |
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Powerful Management Tools
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Information is the key to lowering printer fleet costs. Most companies don’t really know what it costs to print, copy, and fax documents in their organization. In fact, many IT departments do not know how many hardcopy devices are in their enterprises because of the fragmented purchase decisions made by line-of-business management, IT, and purchasing or operations. |
Supply and service costs are often spread between multiple departments and buried in a variety of budget lines as diverse as capital expenses to office supplies. Even if they know individual costs, such as the cost of toner, there is no common dominator to identify efficient usage from inefficient usage. This is where Asset Optimization comes into play. According to InfoTrends: One Driver to Rule Them All: The Universal Printer Driver, "It is estimated that 20% of a company's monthly call volume is related to resolving printer or driver issues." |
Significant Source of Savings
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Savings of 8 – 42% are possible if the output environment is optimized, according to a recent HP study. These benefits can be enjoyed by simply optimizing your current document output assets. |
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Consider the following example of a $10 million company:
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Cost of Printing |
1% of Revenue $100,000 |
3% of Revenue $300,000 |
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8% Reduction |
$8,000 |
$24,000 |
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42% Reduction |
$42,000 |
$126,000 |
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When you apply the same percentages to your annual revenue, doesn’t it make sense to take a closer look at Asset Optimization? |
Productivity Improvements
At the same time we reduce your expenses, we find we can make a positive impact on office productivity. Our goal is to put the right devices in the right location to achieve the highest productivity and the lowest total cost of ownership.
Asset Optimization
Our Asset Optimization approach is a proven strategy to reduce your document output costs while improving productivity. There are four steps to a managed print services solution:
 Analyze: We leverage new technologies to quickly gather information about your document output fleet. Read more
Manage: We provide supplies for your printers and copiers in conjunction with on-site preventative maintenance and emergency repair, all for one low cost per page. Read more
Optimize: We use this information to make recommendations to optimize your document infrastructure. Read more
Improve: Business is constantly evolving, on-going consultation provides continuous improvement opportunities.
Benefits
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Reduced Expenses for printing and copying
Central Control over printing and copying expenses on one invoice
Improved Productivity with the right devices in the right locations
Decreased IT Help Desk Calls with on-site printer support
Continual Improvement with scheduled meetings to review usage and changing business needs. |
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