Storage and Retrieval - OfficeWare, Inc.

Storage and Retrieval

Not being able to find the information you need is not only frustrating, it can also create issues with customer service and regulatory compliance. Locating the information you need is even more challenging today when it is often in a combination of paper, digital, and email formats.

What it Does

Storage and retrieval features within Electronic Document Management technology allow you to quickly access both paper and digital information on your computer in one secure, searchable system.

Multiple Index Fields

Paper-based filing systems only let you file documents by one field—the tab on the paper folder. If you know an invoice number but your files are organized by customer name, it can be time-consuming (if not impossible) to find the information you need. Electronic Document Management allows you to create multiple index fields. This enables you to mine your body of information to find what you need, fast!

Full Text Search

Optical Character Recognition (OCR) technologies can enable the entire text of a scanned document to be searchable. This allows relevant information to be found in seconds.

Secure Access

Government regulations and corporate security concerns are leading companies to find ways to control access to information. Now, users must log in to the system to be able to view documents. Flexible user permissions define who can see what. Viewing logs keep a record of which documents users have viewed.

Internet Retrieval

Remote offices and field workers benefit from the ability to securely search and retrieve documents over the Internet. Users log in to the system using a standard web browser. Current encryption technologies provide security as documents are downloaded.

Learn More

To learn more about how your company can benefit from Search and Retrieval technologies, contact us today.