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Optimization
Our experienced experts review your situation and collaborate to optimize your document output infrastructure. The goal is to come up with a win-win solution that reduces expenses and increases employee productivity and satisfaction.
Leveraging Current Assets
You have made a substantial investment in your fleet of laser printers, copiers, fax machines, and scanners. Our goal is to help you maximize your return on that investment by optimizing the use of your printers and ensuring they are properly maintained to extend their lifecycles.
Balanced Deployment
Studies show that the best savings and productivity enhancements are achieved through a balanced deployment of laser printers and multifunctional systems. This allows you to develop the right mix of convenience, functionality, and cost to create the most productive environment possible. With our broad portfolio of output devices, we are able to help you develop a balanced deployment.
Optimized Document Output Infrastructure
As we evaluate your document output infrastructure, there are several areas we look for:
 Optimal Device Placement
| Placing the right devices in the right location for the right application can lead to dramatic cost reductions. Redeploying systems with low operations costs to high-volume areas gives the double benefit of reducing costs and increasing productivity. Units with higher operating costs are then redeployed to low volume areas. Low volume, high-cost units may be eliminated as printing jobs are directed to lower-cost devices. |
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Leverage Multifunction Systems
| Many times we find laser printers and fax machines located in the same area as a multifunction system. In some cases it is possible to move the printing and faxing for the department to the lower-cost multifunction system. This frees up a printer and fax for retirement or for use in another part of the company. |
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Refresh Costly Older Models
| Older systems can end up being very costly to operate. Where it makes sense, we may recommend refreshing older systems with new technology. Often, we can do this with little or no capital expense to you when you use our Managed Print Services. |
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Reduce Number of Models and Supplies
| Simply consolidating the number of printer and copier models simplifies the stocking of printer supplies. Where possible, we will recommend consolidating models to streamline your document output fleet, reducing cost and simplifying helpdesk support and network management. |
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Learn More
Optimizing your document output fleet is a sensible way to save money and increase productivity. To learn more, contact us today.
Sidebar:
Most organizations do not know that hardcopy device utilization rates are at 5%, that 12-25% is optimal, and that they are incurring opportunity costs through underused footprints and associated supplies storage.
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