To have a Total CareTM solution, you need all the pieces of the puzzle.
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Document Management Software
The growing volumes of information, the desire to become more environmentally sustainable, improve productivity and reduce operating costs are driving organizations to become leaner in their office environments.
Unfortunately, many organizations continue to under-manage their document workflows:
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Office printing consumes an average of 3 percent of an organization’s annual revenue (Gartner Group)
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7.5 percent of documents are lost through mishandling (Coopers & Lybrand)
An integral part of a comprehensive Managed Print Services strategy is automating your document workflow process. Getting essential information in the hands of decision makers in a just-in-time basis is paramount for success in today’s fast-paced business climate. Complexities with regulations, multiple locations, inter-departmental correspondence, various approval levels and increased workloads have made it imperative for a company to improve the efficiency and effectiveness of their document management systems.
Simply relying on a paper based filing system is inefficient in both human and capital resources. Further, a paper-based system quickly becomes unmanageable as the pace for information continues to accelerate.
By integrating hardware technology advances of multifunctional devices and printers with document management software, organizations are addressing the needs of today’s complex office environment. By enabling documents to be stored and accessed on an IT network, efficient retrieval of information can be realized. Improved document workflows of standardizing repetitive processes, automating paper-intensive systems and securing critical content manifest itself as increased productivity and reduced operating costs.
OfficeWare has compiled the ‘best of breed’ document management software resources to bring you affordable and scalable solutions to automate and manage documents in digital format, that we call eDOCSuite.
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Scanning, Distribution and Basic Archive
Turn your digital copier into a high-speed scanner to convert hardcopy documents into an electronic format. Distribute your documents via email, fax or a shared network file directly from your networked multi functional device. Users can then view, edit, annotate, forward, print, store and archive documents from their desktop. Advanced document management software can connect existing document management systems to further automate the scanning process and hardcopy indexing.
Click logos for more information.
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Advanced Document Management Software
Manage documents electronically to streamline workflows to eliminate inefficient paper based filing systems. All documents are securely available 24/7, giving immediate access to designated users to route, notify and secure approval. Time spent searching for documents is drastically minimized resulting in increased productivity. Document management imaging solutions are ideal for high volume businesses and current paper-intensive processes.
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Mobile Printing through the Cloud
Free from cables, operating systems and physical boundaries, today’s on-the-go workforce can print directly from their mobile device to the nearest printer. Embracing mobile printing powered by the cloud is an essential technology to remain competitive in today’s fast paced business climate. Click logos for more information.
 eprint
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Network Print Management/ Rules Based Printing/Accounting Tools
Control your printing environment by managing printing applications by individual users or departments. To save money, assign each printing device either a black & white or color property. Tracking tools can be utilized to allocate printing costs for client billing or internal accounting. Click logos for more information.
 
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Host Printing/ Form Design
Migrate document outputs from mid-range computer systems such as AS400 Mainframes, slow desktop laser printers or limited-function line printers using costly, pre-printed forms to higher quality, cost efficient and faster printing devices. Click logos for more information.
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Variable Data Printing for one-to-one Marketing
Create customized marketing pieces, letters and invoices utilizing digital printing capabilities of Canon, Lanier and HP machines. Change images and text from one printed piece to the next, using the same print job from information stored on a database or external file. Click logos for more information.
Receive documents electronically eliminating the need to print every page on a high-cost fax machine. Ideal for organizations with multiple fax machines receiving or sending a significant number of documents.
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Centralized Print On-Demand
Control up to twelve printing devices in a centralized printing facility through sophisticated job, productivity and color management tools. Click logos for more information.
OfficeWare recognizes that organizations have unique circumstances that can’t always be addressed with a standard solution. We have assisted thousands of customers to define their unique document management needs, blending appropriate software and hardware technologies into an integrated solution to achieve desired business objectives.
Our DOC@nalysis provides you with an overview of your document workflows, technology infrastructure and related investments.
Click here for information about our hardware solutions from Konica Minolta and HP. |
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